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THE COMMITTEE
The Committee for MKAS for the 2016-2017 term are:

Chairman, Programme Secretary and Webmaster:
Naz Rajan
Chairman:
• To coordinate and act as figurehead for the society at public meetings (currently held at Bredhurst Village Hall, with assistance from the rest of the committee)
• To chair monthly committee meetings held every month
• To encourage and guide committee members in fulfilling their duties in the best interests of
the society
• To be the figurehead for and represent the needs and views of the society to the public
Programme Secretary:
• To contact and liaise with potential speakers and visitors to the society, mainly relating to public meetings (currently held at Bredhurst Village Hall)
• To book-in speakers into free slots on the society calendar
• To liaise with the Events and Observing Coordinator in planning meetings and society events
Webmaster:
• To act as the chief administrator for the MKAS website and to act as the main content manager
• To moderate content on the website and deal with any online security issues
• To add/modify content as appropriate on the website
• To make or oversee code updates to the website to allow for updated or new functionality
• To manage domains and hosting for the society websites and email systems
Vice Chairman & Press Secretary (CPO):
Will Hughes
• To coordinate the publication of society events using relevant forms of media (e.g. Facebook, Twitter, Newspapers, Online ads)
• To help coordinate responses to any press enquires, in liaison with the rest of the committee
• To use relevant forms of media to help improve society membership
Secretary, Treasurer and Membership Secretary (Raffle, First Aid):
Chris Sherwood
Secretary:
• To provide the committee with an update relating to any correspondence received or sent to/from the society
• To provide a monthly report on all correspondence at committee meetings
• To produce manage a keep a folder of society documents and correspondence
Treasurer:
• To provide a monthly report to the committee on the Society’s finances (using a pre-existing spreadsheet)
• To manage and monitor monies received by the society and any payments from the society
• To deal with all matters financial, including collection of membership fees, payment of any
approved expenses, banking of monies, and liaison with Accountant/Auditor/Inspectors
• To arrange the auditing of accounts and report these to the membership at the AGM
Membership Secretary:
• To assist potential members with completing membership forms and bring new membership requests to monthly committee meetings for ratification
• To monitor the payment of membership fees, in liaison with the Treasurer
Observing, Instruments & Observatory Coordinator, Space Centre PM:
Ian Hargraves
Observing Coordinator:
• To coordinate and arrange society events and observing activities
• To liaise with external organisations regarding any planned events
• To liaise with the Press Secretary and report to the committee on upcoming society activities
Instruments & Observatory Coordinator:
• To manage equipment loan requests from the society (e.g. telescopes)
• To report to the committee on any developments, issues or changes relating to society
observing activities
Space Centre Project Manager:
• To coordinate and lead the management of society projects (e.g. the GP20 project and the Space Centre project). Please note that this role requires a technical understanding of astronomy-related projects
• To update the committee on progress towards the GP20 and other projects
• To monitor and report on all costs associated with society projects
Librarian/Archivist:
John Watts
• To document and preserve information relating to the historical activities of the society
• To report to the committee at monthly committee meetings relating to any new archiving
developments and to ask for permission to dispose of unwanted/obsolete materials
• To develop the process of digitising information to enable eventual electronic access
Junior Astronomers' Rep:
Georgia Richardson
• To act as a liaison for all members of the society under the age of 18 so that they have a voice at committee meetings
• To help the society appeal to younger members and to ensure that meetings are made as interesting and fun as possible for younger people
Special Projects:GP20 Project Manager:
Prof. David Rees
• To coordinate and lead the management of society projects (e.g. the GP20 project and the Space Centre project). Please note that this role requires a technical understanding of astronomy-related projects
• To update the committee on progress towards the GP20 and other projects
• To monitor and report on all costs associated with society projects
Events Coordinator & Minutes Secretary:
Vacant
Events Coordinator:
• To coordinate and arrange society events and observing activities
• To liaise with external organisations regarding any planned events
• To liaise with the Press Secretary and report to the committee on upcoming society activities
Minutes Secretary:
• To take minutes at monthly committee meetings and the AGM. A laptop can be provided for this role if necessary
• To send minutes in advance of committee meetings to the secretary for distribution to the committee


Download the MKAS Committee Roles and Responsibilities overview

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