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THE COMMITTEE
The Committee for MKAS for the 2016-2017 term are:


Chairman, Space Centre PM:
Ian Hargraves
Chairman:
• To coordinate and act as figurehead for the society at public meetings (currently held at Bredhurst Village Hall, with assistance from the rest of the committee)
• To chair monthly committee meetings held every month
• To encourage and guide committee members in fulfilling their duties in the best interests of
the society
• To be the figurehead for and represent the needs and views of the society to the public
Space Centre Project Manager:
• To coordinate and lead the management of society projects (e.g. the GP20 project and the Space Centre project). Please note that this role requires a technical understanding of astronomy-related projects
• To update the committee on progress towards the GP20 and other projects
• To monitor and report on all costs associated with society projects
Secretary, Treasurer (Raffle, First Aid):
Chris Sherwood
Secretary:
• To provide the committee with an update relating to any correspondence received or sent to/from the society
• To provide a monthly report on all correspondence at committee meetings
• To produce manage a keep a folder of society documents and correspondence
Treasurer:
• To provide a monthly report to the committee on the Society’s finances (using a pre-existing spreadsheet)
• To manage and monitor monies received by the society and any payments from the society
• To deal with all matters financial, including collection of membership fees, payment of any
approved expenses, banking of monies, and liaison with Accountant/Auditor/Inspectors
• To arrange the auditing of accounts and report these to the membership at the AGM
Programme Secretary, Webmaster:
Naz Rajan
Programme Secretary:
• To contact and liaise with potential speakers and visitors to the society, mainly relating to public meetings (currently held at Bredhurst Village Hall)
• To book-in speakers into free slots on the society calendar
• To liaise with the Events and Observing Coordinator in planning meetings and society events
Webmaster:
• To act as the chief administrator for the MKAS website and to act as the main content manager
• To moderate content on the website and deal with any online security issues
• To add/modify content as appropriate on the website
• To make or oversee code updates to the website to allow for updated or new functionality
• To manage domains and hosting for the society websites and email systems
Membership Secretary:
Simon Wilks
• To assist potential members with completing membership forms and bring new membership requests to monthly committee meetings for ratification
• To monitor the payment of membership fees, in liaison with the Treasurer
Events & Observing Coordinator:
Arthur Fentaman
• To coordinate and arrange society events and observing activities
• To liaise with external organisations regarding any planned events
• To liaise with the Press Secretary and report to the committee on upcoming society activities
Librarian/Archivist,Instruments & Observatory Coordinator:
John Watts
Librarian/Archivist:
• To document and preserve information relating to the historical activities of the society
• To report to the committee at monthly committee meetings relating to any new archiving
developments and to ask for permission to dispose of unwanted/obsolete materials
• To develop the process of digitising information to enable eventual electronic access
Instruments & Observatory Coordinator:
• To manage equipment loan requests from the society (e.g. telescopes)
• To report to the committee on any developments, issues or changes relating to society observing activities
Special Projects:GP20 Project Manager:
Prof. David Rees
• To coordinate and lead the management of society projects (e.g. the GP20 project and the Space Centre project). Please note that this role requires a technical understanding of astronomy-related projects
• To update the committee on progress towards the GP20 and other projects
• To monitor and report on all costs associated with society projects
Vice Chairman, Minutes Secretary:
Simon Davies
Vice Chairman:
• To guide and support the chairman and committee in their duties, as appropriate
• To step-up to support the chairman with coordinating the society committee and fulfil the
chairman’s duties in his/her absence
Minutes Secretary:
• To take minutes at monthly committee meetings and the AGM. A laptop can be provided for this role if necessary
• To send minutes in advance of committee meetings to the secretary for distribution to the committee
Press Secretary:
Garry Head
• To coordinate the publication of society events using relevant forms of media (e.g. Facebook, Twitter, Newspapers, Online ads)
• To help coordinate responses to any press enquires, in liaison with the rest of the committee
• To use relevant forms of media to help improve society membership
Junior Astronomers' Rep:
Vacant
• To act as a liaison for all members of the society under the age of 18 so that they have a voice at committee meetings
• To help the society appeal to younger members and to ensure that meetings are made as interesting and fun as possible for younger people


Download the MKAS Committee Roles and Responsibilities overview

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